A good plan will help you organize your next office relocation
Moving your business is much more than your ordinary home relocation. Moreover, it requires a lot of planning. Without a good plan and organization, even the smallest problem can become huge. In addition, if you miss some important step in moving preparations it can easily affect how your business works. For that reason, it’s important that you know all the stages that your relocation will include.
Set the timeframe for an efficient business move in Austin
Relocating your business means downtime and that is why many businesses put off their move until the very last moment. And that is when all the fun starts. However, with a good organization, you can avoid or at least minimize all the errors that can happen.
Carefully inspect the new office location
An office relocation doesn’t mean only packing up the office furniture and other things you have in the current company’s space. And then unpacking them at the new location. You will need to have in mind that the new office space will have a different size and layout. That is why you should inspect the floor layout before you actually start packing. You first need to determine where your reception area, storage spaces, and, of course, offices will be located. Before you hire moving services Austin inspecting the space layout is essential. You might find out that the new place doesn’t provide as much storage as you require. Or that the space is not suitable for the classical office layout you are used to. Once you inspect the space and put everything on paper, you can proceed with making the necessary changes.Measure everything before moving your Austin business
You need to see what from your office will suit your new office. Can you place the desk in the same order? Is installation in new your new office going to sustain the consumption of electric energy? These are all the questions that you need to answer to place everything right. For that, you will need help. Ask your employees for help. Measure desks, chairs, and electronics. See if there is enough space for everything. If there is not, you will need another solution. Maybe new desks, new chairs, and new equipment.
Budget to move your Austin office
Another important step to take is to create a moving budget for your relocation. Budget is important because you then know how much you can spend on moving. The more money you have, the more services you can use and transfer everything quickly. In case you will be moving long-distance, you need to know how much long distance movers will charge you. Please bear in mind that local movers will charge you per hour. While for moving long-distance they will charge you per kilogram.Get everyone involved from the start
When it comes to moving your Austin business, the crucial moment is to pass on this information to all of the employees. This way, they will know how much time they have to finish their work and optimize their activities for the best performance. In addition, some of them will not be able to follow you into your new office. To organize an efficient business move, inform your employees about the moving date and their responsibilities. They should know what you expect from them so that they would be able to plan accordingly. In addition, talk to managers and team leaders. They should help you organize and coordinate the move so feel free to delegate tasks. Also, to make the packing easier, each department head should make a list of all the things you plan to transport. Finally, remind your employees to take their personal belongings on time.Moving your Austin Business- things to do before you start packing
There are a lot of important items that you will need to move when the time comes. Among the first things that should be on your list of activities is to create an inventory before you start with the move.
Downsizing is always a good option
When moving your Austin business, it is important to keep things as simple as possible. That means that getting fewer items with you will ensure that you do everything more quickly. On top of everything, moving your office will be cheaper and more efficient. with the help of your employees, see how much you can declutter. Before booking furniture movers, you need to know exactly which furniture pieces you are going to put in your new office. In addition, movers will remove all the unnecessary furniture from your premises.Packing when moving your Austin business?
Moving your business is never easy. It involves many activities, moving office furniture, important paperwork, and expensive equipment. That is why it is crucial to prepare and pack all your possessions carefully and avoid any potential damage.
Packing materials that you need to pack your office
Packing is a complex procedure and you need to know in which order you will be packing your office items. In addition, you need the proper packing materials. These are the things you need for successful packing:- Moving boxes – They can be made of cardboard, plastic, or wood. Cardboards are the most famous when it comes to electronics. Use the right size, don’t leave space
- Packing foam – It is used to fill the box space, so things don’t move
- Bubble wrap – This is good for keeping things safe from breaking. They are good for glass, tv screens, sensitive electronics
- Packing paper – Cheap and good material for packing stuff. They are good for almost everything
- Packing tape – You will need it to seal the boxes
Notify your clients and customers
To continue working with clients, you need to inform them on time about your relocation. If you change the location and do not inform them, they will get confused. In addition, there is a big chance they will change you for somebody else.
Who else to notify before moving your Austin office?
Once you communicate your plans to staff members and partners, notify the post office and tax agencies of your upcoming move. In this way, you will ensure that all your mail is forwarded to the new address. Also, notify your current landlord and terminate your lease. Next, contact utility companies – water department, garbage company, sewer utility company, etc. Call your phone, cable, and internet provider as early as you can because everything needs to be prepared before the moving day. It is imperative to notify your bank about the change of address. Make sure that your bills and statements are sent to your new office address. Also, your billing address has to match the one in the bank records and company credit cards.Setting up the office space
This is one of the most important things to get right since you will be spending most of your time here. Do not do this on your own; make use of your entire team, gather together, and brainstorm the best ways how to make the new office a better place. Also, you can instruct your movers where to place certain large items. Remember to keep up the good spirit when setting up your office space. The best starting point for this is to add some potted plants to your workspace. And some items and gadgets that can lift the mood of the entire room. In addition, things such as coffee makers, tee makers, and snack dispensers can make the setting process much easier and fun. Brake rooms with a wide space with a pool table or a table for table tennis. Optionally, you can put other games such as darts.
