Office moves can be very stressful and tiring. They are more complicated than residential moves, simply because they involve different parties and a lot of paperwork. There are many people you need to notify before moving your Austin office. Also, you need to contact commercial movers Austin TX, plan relocation, pack everything, etc. Here are some tips that can help you organize a successful move and avoid all potential hassles and issues.

Plan your office move step-by-step

There are many reasons why people move offices. Usually, it is because they need more space to meet all the requirements, they want to grow and expand their business. Whatever the reason may be, it is important to plan your commercial move carefully. It is essential to ensure minimal disruptions to your business. That is why you need to know exactly what you should be doing before, during, and after the move. Also, it is extremely important to find reliable and experienced Texas movers that can handle every aspect of the move and ensure safe transport of your possessions.

There are many people you need to notify before moving your Austin office

Changing your office address includes many moving tasks and activities. First, you need to communicate new information internally. Notify all your employees about the move, moving dates, and their responsibilities. They should know what you expect from them so that they would be able to plan accordingly. In addition, talk to managers and team leaders. They should help you organize and coordinate the move so feel free to delegate tasks.

Your partners and suppliers should also be among the first you notify before moving your Austin office. They will be directly affected by this relocation so make sure they have your new contact information on time.

Who else to notify before moving your Austin office?

Once you communicate your plans to staff members and partners, notify the post office and tax agencies of your upcoming move. In this way, you will ensure that all your mail is forwarded to the new address. Also, notify your current landlord and terminate your lease. Next, contact utility companies – water department, garbage company, sewer utility company, etc. Call your phone, cable, and internet provider as early as you can because everything needs to be prepared before the moving day. It is imperative to notify your bank about the change of address. Make sure that your bills and statements are sent to your new office address. Also, your billing address has to match the one in the bank records and company credit cards. Update your company websites and social media accounts. This includes your Facebook page, LinkedIn profile, Twitter profile, etc. You don’t want to confuse any potential new clients.

Find and contact reliable commercial movers

The most important part of your office move is to research movers Austin and find a moving company that meets your needs. The most important traits that your movers should have are experience, license, and insurance. Only companies that have years of experience with this type of move will be able to prevent any possible delays that can impact your business operations. You need to ensure everything goes smoothly and well-trained, experienced movers can guarantee that.

Find a moving company that is licensed with the Federal Motor Carrier Safety Administration and has a U.S. DOT number. This is particularly important if you are moving out of state. If you hire a company that doesn’t have a license and insurance, you may end up being a victim of a moving scam.

How to find the best moving company

In order to find the best movers, you need to do some research. Visit specialized moving websites such as Better Business Bureau. There you can find general information about companies as well as license information. Also, check companies’ reviews and ratings, and read previously submitted comments and complaints. Request several moving estimates and compare moving costs. Choose a company that meets all your needs and fits your moving budget.

How to pack when moving your Austin office?

Moving your business is never easy. It involves many activities, moving office furniture, important paperwork, and expensive equipment. That is why it is crucial to prepare and pack all your possessions carefully and avoid any potential damage. The first thing you should do is create an inventory list. Organize everything, from electronic devices to office supplies. Also, it would be a good idea to take pictures in case something gets damaged during transport.

Next, contact moving professionals that provide packing services Austin. Professionals packers will provide all the necessary supplies – moving boxes, packing paper, bubble wrap, markers, scissors, tape, etc. IT equipment and gadgets can be very expensive, so if you are an inexperienced mover it is best to leave it to professionals. Don’t forget to label each box – write essential information such as handling instructions, content, and destination on boxes once you pack them.

In conclusion

Organizing a commercial move is not an easy task. There are many people and places to notify before moving your Austin office. You need to plan relocation, make a list of moving activities, and create a timeline. This will help you stay organized and on track. Also, don’t go through this process alone. Talk to your employees and make a moving strategy. The goal is to minimize disruptions to your daily business operations. Involve your staff in the moving process and give everyone a task. Finally, start packing and prepare well in advance. The packing process is time-consuming and it will take at least several weeks to prepare your equipment, gadgets, supplies, and documents for transport. A reliable and trustworthy moving company can greatly accelerate and facilitate your office move.